Before submitting a proposal, please review the Faculty-led Study Abroad Program FAQs below.
Faculty compensation is composed of the following components:
• Faculty is paid per credit at the adjunct rate. (Note: The department of prime decides how credits are allocated to faculty leaders.)
• $75 stipend per day
• Meals and other expenses are reimbursed up to $50/day upon submission of receipts per the Adelphi University travel policy.
Generally, work on faculty-led study-abroad programs is paid as overload, since the majority takes place outside of fall or spring semesters. With permission of their chair and dean, full-time faculty may count such work towards load (e.g. to make up an underload, or if that is the work that the Chair/Dean needs covered under their load)
For courses that take place during intersession and spring break, faculty expenses, including teaching credits, a $75/day stipend per faculty member, up to $50/day of per diem (reimbursed with receipts as outlined in the Adelphi University travel policy) and visa fees are the responsibility of the department of prime. These expenses total approximately $10,000 for two faculty members leading a 3-credit, two-week course or $5,000 for two faculty leading a 1-credit course. Chairs must request funds during budget preparation to cover these expenses. Faculty airfare and lodging are generally covered by student fees. Faculty expenses for summer programs are funded directly by student tuition. Be sure to discuss future programs with the appropriate Chair/Dean to ensure faculty expenses are included in the December budget discussions.
The Center for International Education facilitates the administrative and logistical work associated with faculty-led programs. This includes coordinating the program proposal and evaluation process; advising on program development, including connecting faculty with program providers and assisting with program itinerary development; marketing faculty-led programs; overseeing the budget; collecting student applications; collecting all fees related to program activities from the students; participating in a mandatory pre-departure meeting; and alerting faculty of common issues that emerge on international programs.
Adelphi generally requires 2 leaders on each faculty-led program. Upon approval from Adelphi’s risk manager, programs that work with a provider/university and have sufficient on-the-ground support may travel with one faculty member. Adding a third faculty member may be necessary for field-based programs and is discussed on a per program basis.
Yes, non-Adelphi students can travel on faculty-led programs and pay Adelphi tuition per credit. The best way to recruit non-Adelphi students to travel on a faculty-led program is through the faculty leaders’ personal networks and connections at other universities.
Faculty leaders together with CIE staff and the Office of the Provost will determine the minimum enrollment for a program to run during the planning stages. Most programs have minimum enrollments of at least 10, but this can be higher or (rarely) lower depending on program budget or local infrastructure (e.g. bus capacity, etc.). Often, a certain number of students may be necessary to make the trip affordable for the students. Academic viability also influences course capacity. If a program does not reach the student minimum by the agreed upon deadline, CIE reserves the right to cancel the program.
It is recommended that at least one faculty leader travel on a flight that corresponds with the program’s start and end dates. If students book their own tickets, CIE will share faculty flight information in case students would like to travel with a faculty member. All faculty flights must be purchased through Adelphi University’s American Express Travel Services or the travel provider coordinating the program.
CIE strongly discourages accompanying persons on international programs. Should a faculty member go against this recommendation, he or she must ensure that any individuals under 18-years old are accompanied by an adult (distinct from the faculty member). In addition, any accompanying persons cannot participate in day-to-day program activities, including group dinners, transport, site visits, excursions, etc., as they are not enrolled in the course. All expenses and travel arrangements of accompanying persons are the sole responsibility of the faculty member.
Yes, graduate and undergraduate students may travel together on a faculty-led program. In this case, CIE recommends the course be taught at the graduate level. It is possible to offer the course at the graduate and undergraduate levels simultaneously, but faculty must submit two distinct syllabi.
No, all students must take the course for credit.
Any Adelphi employee, including adjuncts and administrators with relevant credentials and experience, is able to lead a faculty-led study abroad program. The Faculty-led Study Abroad Committee carefully considers course leader qualifications and long-term program strategy in the review of program proposals.
If a faculty leader is unable to accompany the program, CIE will work with the remaining faculty member and department to determine the most efficient way to find a substitute. Each candidate must submit a resume and paragraph summarizing the skills and experiences that make him or her suited to lead the program (e.g., knowledge of course material, language skills, travel experience, experience leading groups, etc.). The final candidate must be approved by the remaining faculty leader, chair of the department and Senior Associate Provost for Academic Affairs.
There are several models for faculty-led programs including:
• Intersession and Spring break: Course instruction takes place primarily during the travel component of the program. Course credit is part of the spring semester and fulltime undergraduate students do not pay extra tuition as long as their total credits for the spring semester do not exceed 17 credits. For this model, faculty expenses, including teaching credits, a $75/day stipend per faculty member, meals ($50/day per diem per the Adelphi FARG policy) and visa fees are the responsibility of the department of prime. (Example: Experiencing London Theatre)
• Summer: Course instruction takes place primarily during the travel component of the program. Students pay the AU tuition rate per credit. Faculty expenses are supported directly from student tuition for this course. (Examples: Adelphi in Florence; Adelphi in Crete)
• Hybrid Model: Instruction takes place both internationally and in the United States. U.S.-based instruction may take place before or after travel and could be online. Travel must take place during the same semester as instruction and may not overlap terms due to financial aid regulations. See above for term-specific information in regards to the budgeting of faculty expenses and course credit. (Example: Online course conducted over the summer that concludes with 10 days of travel in late August.)
• Two Separate Courses in Different Semesters: Faculty may consider designing a program that consists of two courses in separate terms. For example, faculty could teach a course in the fall that is a prerequisite for an internationally-based course that takes place during intersession. For this model, the fall course would count toward load. For the intersession travel portion, faculty would be paid at the adjunct rate and student tuition would be included as part of the spring semester. If any portion of the course takes place during the summer, students would be charged tuition and faculty would be compensated at the adjunct rate.